Bid Production

The Bid Production – or Writing – Process sits within the larger bid process and typically runs parallel with numerous other workstreams and activities. This process is typically delegated to an Assistant Project Manager and runs as a mini-project in its own right.

Image 01
Bid production process_graphic FigureX
Osirix Limited Consluting_ltd._graphic01

Osirix makes use of a suite of templates to assist Subject Matter Experts in developing and writing their written responses with a suite of production templates.

We assist with:

Developing long lead research and top level strategy, including use of SWOT and PESTEL (Image 01)

Development and evaluation of options

Development of storyboards, response drafting, review and approval


Following ITT release


Mapping and tracking client requirements (from PQQ/ITT)


ITT Page Turn meeting and review of storyboards


Drafting of responses


Business case development and approval process of proposals


Review, approval and sign off of all responses and ITT deliverables

Osirix consulting process_graphic_image02
Process details

Osirix Consulting, 2021.

Situation Analysis and Storyboarding

Our process includes storyboarding, which:


Collates ideas into a consistent structured format


Makes ideas visible to others across the bid team


Helps identify gaps or where there is a need for further research


Illustrates how well the question has been answered


Enables early feedback from the team before going too far


Enables identification of the connections (or inconsistencies), and interdependencies between different plans

This ensures that each response has a comprehensive situational analysis resulting in an agreed set of issues and opportunities the sub-plan needs to address, often including a list of possible initiatives to address those issues and opportunities will have been created. All storyboards and agreed initiatives are reviewed and signed off.

Osirix Consulting. Helping clients to win more bids.

Initiative Identification and Business Case Development

An initiative is something that delivers an output, such as:


Generates more revenue


Delivers a cost saving


Delivers more profit or economic benefit


Directly responds to an ITT requirement to operate the business differently

They take the form of an input, such as:


A tangible investment (new equipment, investment package or additional resources)


An intangible investment (pricing schemes, different ways of working or organisational changes)

Initiatives are created by assessing the Opportunities and Threats to develop initial ideas, which then feed into Gateway Reviews.
Business Case Development and Gateway Review Process
Once initiatives have been option tested and defined, they enter into Business Case Development in preparation for Gateway Review. This process ensures that:

Initiatives support wider bid objectives, bid vision and strategy


Evaluate the business case on a benefit-cost basis, requiring clear evidence required of where the cost base has come from


Assess the deliverability and risks


Validate the cost and revenue assumptions


Make decisions or ratify recommendations for options – one option must be proposed/agreed to take forward to financial model runs


Review initiatives for consistency

Response Drafting

Aligned with the EFQM RADAR approach, our ‘plan-on-a-page’ approach ensures that each response provides a clear and concise snapshot of all proposals, including:


Key outcomes and headlines


Summary of current situation


Alignment to stakeholder aspirations


What we will do – summary of initiatives/proposals


How it meets the bid vision


Risks and dependencies

It enables fast sign off and approval from Directors before creating the response template and structure. Each response is allocated a primary reviewer, secondary reviewer and a bid writer. The reviewers will be available on a continual basis to act as a guiding hand and provide periodic or ad hoc reviews as required.
Osirix Limited Consluting_ltd._graphic02
Benefits of our approach


Responses are delivered in a controlled and timely manner, enabling Subject Matter Experts to develop and refine their proposals

RADAR Principles

Follows the Results-Approach-Deployment-Assessment-Refinement structure, which provides evaluators with all the proposals and evidence needed to score highly

Content Development

Our evolutionary approach ensures that all written content is re-used and expanded upon – saving time and money


Evidence is identified and captured early and structured to achieve maximum scores within the RADAR framework

Client Requirements

All client requirements are captured, answered and mapped, to provide traceability and facilitate evaluation

Risk Assessment

Ensuring that risks and opportunities are captured, assessed and mitigated and are supported by strong evidence


Responses are regularly reviewed throughout the production process, to ensure client requirements are being met and robust evidence is included


Evaluation is undertaken with tools used by real evaluators, to ensure proposals withstand the criteria imposed in the evaluation process


Responses to client requirements are mapped throughout the process, proving traceability and assurance throughout the process